| When
an office is newly established, it is necessary
to submit a report to each supervising government
office for conducting business operations.
In the case of employment of a new worker, it
is necessary to provide work rules stipulating
time to start and finish work, decisions on
wages, method of payment, various kinds of allowances,
bonuses and retirement to a labor standards
inspection office nearby.
In the case of establishing an office to pay
wage, it is necessary to submit a report to
a tax revenue office nearby. Concerning social
insurance, it is necessary to submit a report
on health insurance and employees' pension plans
for a newly employed worker to a social insurance
office and submit a report on unemployment insurance
to a public employment security office. Furthermore,
concerning industrial insurance premiums, it
is necessary to report to each prefecture's
labor bureau.
Labor
standards inspection office and related offices
| Reports |
Time
for reports |
| Report
on each agreement (regulations, revisions) |
When
revising agreement between workers and management
(*), when revising work rules |
| Report
on comprehensive safety and sanitary manager
assignment |
Within
14 days from assignment |
| Report
on safety manager assignment |
Within
14 days from assignment |
| Report
on sanitary manager assignment |
Within
14 days from assignment |
| Report
on industry doctor assignment |
Within
14 days from assignment |
| Report
on regular health check-up results |
Without
delay |
| Report
on special health check-up results |
Without
delay |
| Report
on death, injury, and sickness of workers
(4 days or more of leave) |
Without
delay after operational accident occurs |
| Report
on death, injury and sickness of workers
(less than 4 days of leave) |
Once
in a quarter when operational accident occurs |
| Industrial
insurance premium assessment and final reports |
Between
April 1 and May 20 (to each labor office) |
| Report
on establishment of industrial insurance
relationship |
Whenever
a business office is set up |
| Reports
on comprehensive approvals, additions and
cancellations of continuous business |
Each
occasion |
| Special
membership application for workers compensation
insurance (For overseas assignment) |
When
an employee to work abroad joins insurance |
*It
is necessary to report to a labor standards
inspection office only for revisions of an agreement
between workers and management.
[Related laws and systems]: The Labor Standards
Law, the Industrial Insurance Premium Collection
Law
Tax
office
| Reports |
Time
for reports |
| Report
on setting up an office to pay wages |
When
the office is set up |
[Related
laws and systems]: The Income Tax Law
Public
employment security office and related offices
| Reports |
Time
for reports |
| Report
on unemployment insurance acquisition of
qualification for the insured |
When
a new worker is employed |
| Report
on unemployment insurance forfeiture of
qualification for the insured |
When
the insured retires |
| Certificate
for the insured leaving a job |
When
the insured retires |
| Job
offer application |
Whenever
a company conducts mid-career hiring |
| Job
offer card for junior high school and high
school graduates |
From
June 20 through March 31 of the next year |
| Job
offer card for university graduates |
From
April 1 through March 31 of the next year |
| Report
on employment of the disabled |
By
July 15 |
| Report
on employment of the elderly |
By
July 15 |
| Report
on employment of foreigners |
By
July 15 if employing foreigners |
| Report
on massive hiring |
When
hiring 30 or more workers |
| Report
on massive retirement |
When
dismissing 30 or more workers within one
month |
[Related
laws and systems]: The Unemployment Insurance
Law
Social
insurance office and related offices
| Reports |
Time
for reports |
| Report
on health insurance, employees' pension
insurance acquisition of qualification for
the insured |
Within
5 days after hiring |
| Report
on health insurance for dependent (change) |
When
adding (canceling) dependent coverage |
| Report
on health insurance, employees' pension
insurance forfeiture of qualification for
the insured |
Within
5 days after the day following retirement |
| Report
on monthly wage estimate standard of the
insured |
From
August 1 through August 10 |
| Report
on monthly wage estimate revision of the
insured |
Health
insurance, employees' pension insurance |
| Report
on bonus payments etc. |
Whenever
bonus is paid |
[Related
laws and systems]: The Health Insurance Law,
the Employees' Pension Insurance Law
<Various
surveillance agencies>
Labor
Standards Inspection Offices
343 labor standards inspection offices nationwide
(as of the fiscal 2001)
A nearby labor standards inspection office can
be found by a search by prefectures at http://www.mhlw.go.jp/general/sosiki/chihou/index.html(in
Japanese)
Tax
Offices
524 tax offices nationwide (as of the fiscal
2001)
A nearby tax office can be found by a search
among 11 regional tax offices and Okinawa national
tax office at http://www.nta.go.jp (in
Japanese)
Public
Employment Security Offices ("Hello Work")
615 public employment security offices nationwide
(478 main offices, 109 branch offices, and 28
annexes)(as of the fiscal 2001)
Responding to labor situations of an area, some
areas have consulting rooms specialized in young
people, women, old people and part-time workers.
A nearby public employment security offices
can be found by a search by prefectures or by
objectives at https://www.hellowork.go.jp/ (in
Japanese)
Social
Insurance Offices
312 social insurance offices nationwide (as
of the fiscal 2001)
A nearby social insurance office can be found
by a search by prefectures at http://www.sia.go.jp/ (in
Japanese) |
